Key Responsibilities

• Manage calendar, understanding the importance of key meetings, building flexibility into the diary, and anticipating needs.
• To organize external visits, meetings, and speaking engagements and coordinate briefing and material, and make travel and accommodation arrangements to ensure budget and time management pressures are met.
• Prepare letters, reports, and other documents.
• Screen incoming telephone calls; direct them appropriately.
• Review incoming correspondence, distribute, and respond accordingly. Follow up where necessary.
• Manage and organize administration.
• Ensure correct briefing notes or papers for meetings.
• Note take in meetings as and when required.
• Create and maintain filling systems.
• Ensure stationery supplies are maintained.
• Provide support for all other administrative tasks as directed.
• Process expenses within Company guidelines/time frames for the MD & CEO 's office
• Attending meetings in place of the Chairman if necessary
• Remember deadlines and prompt where necessary.
• Communicate in a concise and professional manner at all levels both internally and externally.
• Deal with all inquiries and requests promptly, only escalating when necessary.
• Build and maintain strong working relationships with the key contacts.
• Always convey a professional image, exercising tact and diplomacy in handling a range of situations of differing content and complexity.
• Handle sensitive information with the highest level of discretion and confidentiality.
• Ability to work in global time zones.